34th I.P.M.S. - Hellas National modelling Expo and competition Rules

34th I.P.M.S. - Hellas National modelling Expo and competition.
 
Hockey Olympic Complex
(Former Western Air Terminal Hellinikon - entry via Poseidonos Av.)
 
1 - 4 OCTOBER 2015
 
Special themes - Tributes:
200 years since the end of the Napoleonic Wars
75 years since the great battles of 1940
70 years since the end of the WWII
Vietnam War (50 years from its beginning, 40 years from its ending)

 
IPMS PRO POSTER 2015 medium 2 IPMS PRO POSTER 2015 medium 3
 
RULES
 
A.     Participation
A1.      Anyone is entitled to participate in the IPMS-HELLAS Modelling Expo And Competition, regardless of whether one is a member of IPMS or not.
A2.      Participation is free for IPMS members and minors under 16 years of age.  For non-members, or non-paid-up members, the participation fee is 10€ for the first exhibit and 5€ for each additional exhibit, regardless of the number of exhibits. For group entries the participation fee is 5€ per model/exhibit that is part of the group entry. This amount is paid upon submission of the exhibits.
A3.      Pre-registration
Α3.1                 Pre-registration of exhibits/models for the expo/competition is mandatory.  To this end and for the convenience and better organisation of the event by the Organising Committee as well as the coordination of the Judges' Committee each contestant must submit a preregistration form, electronically (via the website: (www.ipms-hellas.gr) (recommended), or alternatively via email at: This email address is being protected from spambots. You need JavaScript enabled to view it.. by Wednesday 30 September 2015, 23:00 at the latest.
             If there is no internet connection available the preregistration can be sent via mail in printed form, to:
             IPMS Hellas,
Daidalou 23
163 41 Ilioupoli

marked "Preregistration 2015" postmarked 21 September 2015 at the latest. The entry form must include the participating models' details (title / scale / category / class / manufacturer / Greek subject / glued to base / SIG participation / comments.
             The comments field can include construction details, use of after-market or conversion sets or other improvements made, for the information of the Judges' Committee.
Α3.2    Exhibits that have not been preregistered may not be acceptedfor the expo/competition. In exceptional cases which shall be examined in situ by the Organising Committee, it is possible for exhibits that have not been preregistered to be accepted, but in such cases there shall be a mandatory payment of a fine of 10 € per exhibit. This fine for failure of preregistration applies to all (both IPMS members and non-members).
A4.      Submission - return of exhibits, exhibition timetable
Α4.1    Submission of entries is strictly on Thursday 1st October 2012 and Friday 2nd October between 12:00 – 20:00. Models submitted after the expiration of the above deadlines shall necessarily be placed out of competition (ΕΣ). Exempt are models for which prior and timely special arrangements have been made with the organising committee (via the society's e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.concerning their submission and return times and dates as well as the persons authorised for this.
Α4.2    The exhibition will be open to the public as follows :
  • Thursday 1 October 201512:00 to 21:00
  • Friday 2 October 201511:00 to 21:00
  • Saturday 3 October 201512:00: to 21:00
  • Sunday 4 October 201510:00 to 18:00
Α4.3    On Saturday, 3 October 2015, the exhibition halls shall necessarily remain closed to visitors until 12:00 due to the judging process. Access to the halls shall be only for members of the Organizing Committee and members of the Judges' Committee.
Α4.4    The competition's awards ceremony will be held on Sunday October 4th, 2015 (16:00 to 18:00).
Α4.5    Return of the exhibits is strictly on Sunday 4th October 2015 after 18:00 and until 20:00. After 20:00 the Organising Committee shall no longer be responsible for the safekeeping of the models.
A5.      Strict order of priority shall be observed during the arrival of the exhibitors. Once the available space has been taken up no further participations shall be accepted.
A6.      During the placing of the exhibits on the tables, a free space of min. 5 cm shall be kept around each model for the optimal presentation of the exhibits.
A7.      The models participating in the competition must be the handiwork of the participating modellers. Models built by third parties shall be placed out of competition (ΕΣ)).
A8.      Models that have participated and been awarded in previous IPMS-Hellas competitions shall be placed out of competition (ΕΣ).
Α9.      In order to serve the maximum possible number of modellers/exhibitors and due to space restrictions the maximum dimensions of an exhibit or of its base are limited to 50x50 cm. The Organising Committee reserves the right to accept or reject exhibits of larger dimensions space permitting. In such cases, timely notification of the Organising Committee, before the event is required and it is recommended that the exhibit's dimensions are indicated in the comments field during preregistration. The participation fee for exhibits with dimensions above the maximum acceptable (50x50 cm) is 25 € per exhibit and is applies only for non- IPMS members.
A10.    Entries which, at the discretion of the Organising Committee, may offend public sentiment shall not be accepted.
A11.    The 34th Expo (2015) coincides with some important historical anniversaries: It is 200 years since the end of the Napoleonic wars, 75 years since the Great Battles of 1940, 70 years since the end of WWII and 50 years since begging and 40 years since the ending of the Vietnam War.On the occasion of these anniversaries and in order to strengthen the idea of Special Interest Groups (SIGs), this year's exhibition shall be organised so as to present exhibits of any kind, relating to the above in specially designated areas. The relevant exhibits may also participate normally in the competition as long as the participants wish (provided of course, that all other conditions of these rules are met). The preregistration form shall include a relevant field for those who wish to participate in these SIGs.
B.     Categories – Classes
B1.      Participants bear the sole responsibility for the correct placing of an entry in a category, except for the case of an obviously erroneous registration which could hinder the task of the Judges' Committee. In this case the responsibility for the correct registration is assumed by the Organising Committee.
B2.      The competition categories are the following:
1st Group (Aircraft)
1st:      Civil aircraft any scale.
2nd:      Military aircraft 1:75 scale and smaller.
3rd:      Military aircraft WW 1 and biplanes 1:72 scale and smaller.
4th:      Military aircraft WW 1 and biplanes 1:71 scale and larger.
5th:      Military aircraft designed between 1919 and 1945 1:72 scale.
6th:      Military aircraft designed between 1919 and 1945, 1:48 scale.
7th:      Military aircraft designed between 1919 and 1945, 1:32 scale and larger.
8th:      Military aircraft designed after 1945, 1:72 scale.
9th:      Military aircraft designed after 1945, 1:48 scale.
10th:    Military aircraft designed after 1945, 1:32 scale and larger.
11th:    Rotary wing craft any scale.
12th:    Extensive conversions & scratch-built aircraft.
13th:    Aircraft theme collections.
14th:    Aircraft dioramas.
 
2nd Group (Military vehicles)
15th:    Armoured vehicles 1:72 scale and smaller.
16th:    Armoured vehicles 1:48 up to and including 1:32 scale.
17th:    Soft-skins 1:72 scale and smaller.
18th:    Soft-skins 1:48 up to and including 1:32 scale.
19th:    Military vehicles 1:31 scale and larger.
20th:    Towed artillery, rocket launchers, guns any scale.
21st:    Extensive conversions & scratch-built military vehicles.
22nd:   Military vehicle theme collections.
23rd:    Military dioramas 1:72 scale and smaller.
24th:    Military dioramas 1:48 scale up to and including 1:32 scale.
25th:    Military dioramas 1:31 scale and larger.
 
3rd Group (Civilian vehicles)
26th:    Civilian vehicles any scale.
27th:    Racing cars any scale.
28th:    Trucks & Tractor-trailer combinations any scale.
29th:    Civilian motorbikes any scale.
30th:    Racing motorbikes any scale.
31st:    Civilian vehicle theme collections.
32nd:   Extensive conversions & scratch-built civilian vehicles & motorbikes.
33rd:    Civilian dioramas.
 
4th Group (Figures)
The 34th I.P.M.S. - Hellas National Modelling Expo and Competition, has no figure categories as it shall be held simultaneously with the 16th Athens Show by the Athens STAR Club. More details at the end of this document.
For technical reasons the previous category numbering is retained.
 
5th Group (Ships)
40th:    Sailing ships any scale.
41st:    Motor powered vessels any scale.
42nd:   Motor powered military vessels any scale.
43rd:    Wooden ships any scale.
44th:    Extensive conversions & scratch-built ships.
45th:    Ship dioramas.
 
6th Group (Fantasy and Miscellaneous)
46th:    Fantasy & prehistoric.
47th:    Sci Fi & Movies/TV Series.
48th:    Real Space.
49th:    Theme collections not included in above categories
50th:    Miscellaneous models (not belonging to the above categories) and scratch builds.
51st:    Trains any scale (running models).
52nd:   Trains any scale (non-running models).
53rd:    Boxed Dioramas any scale.
54th:    Wargame armies.
 
B3.      Competition Classes
There are three classes in all above categories:
  • "N" (Junior) for younger modellers under 16 years of age,
  • "E" (Standard) for adults, and
  • "Π" (Master) for experienced modellers.
B4.      Anybody who wishes to do so may compete in the "Π" (Master) class. Stricter award criteria apply to this class as detailed further down. Participation in the Master "Π" Class is compulsory for the following:
-          Those who in the past have participated in the same class (and category).
-          Those who in the past have been awarded "Best Category"
-          Those who in the past have been repeatedly awarded with "Gold" in IPMS-Hellas competitions and have been included in the relevant list.
B5.      Models may participate in the expo out of competition (ΕΣ). The participation fee shall be the same with the competing entries. Models placed out of competition are not eligible for any of the awards sponsored by IPMS-Hellas.
B6.      Judges may participate competitively in all categories other than those in which they are judging.  
Β7.      Once the class has been filed in on the entry card and its participation has been finalised, no changes shall be accepted.
B8.      The Organising Committee reserves the right to modify the above categories if deemed necessary.
 
Β9.      Clarifications on the above & Definitions
Β9.1    Also eligible for participation in the competition are models made of wood, resin, metal, PVC and relevant plastic materials, as they share a common assembly procedure with plastic kits.
Β9.2    Ready made models, i.e. not kits, are accepted only if they have undergone substantial conversion and improvements or if they are part of a diorama setting. Please note that 1:1 scale models of weapons shall not be accepted.
Β9.3    The chronological classification of the aircraft categories was implemented because of the different construction techniques and finishes required by models of the respective periods.
Β9.4    A conversion is defined as the total work resulting in a model of different sub-type to that provided by the kit. An alternative paint scheme or the use of decals other than those provided by the kit is not considered a conversion.
Β9.5    An extensive conversion (e.g. a soft-skin vehicle with new bodywork or a tank with a scratch-built turret etc) is defined as the model 50% and above of which is not made up of commercially available parts. The use of commercially available conversion kits is not considered an extensive conversion.
Β9.6    A scratch build is defined as the model whose main components (e.g. aircraft fuselage and wings, tank hull and turret etc) are not made up of commercially available parts but have been built by the modeller in whatever way.
Β9.7    A base of any type is allowed provided it does not exceed the model's dimensions by more than 5 cm all around. A base which includes more than one figure (except for the crew in its positions) and/or additional scenic elements (buildings, structures or other objects), automatically places the exhibit in the diorama category, unless the modeller clearly specifies this in the entry form.
Β9.8    A diorama is defined as a model or a group of models on a common base, which depicts an activity or a situation in a relevant environment. A diorama is judged as to its central concept and the depiction of its individual components and not based on its scale or size.
Β9.9    A "Theme collection" is defined as a group of four (4) or more models provided they share a common theme, which shall be clearly described in the entry form.
Β9.10  Models with a fictional finish (“What If”) shall compete in the respective categories of the main subject (e.g. a "what if" aircraft with aircraft of corresponding scale and class) and will be judged by the same criteria, except for the historical accuracy criterion.
 
C.     Judging
C1.      The models in each competition category are judged by a Judges' Committee of at least three (3) members. The judges are modellers of acknowledged modelling merit and prestige and their names shall be published on the IPMS-Hellas website at least two months prior to the event. The smooth functioning of the Judges' Committee is ensured by the Chief Judge who shall be appointed by the competition's Organising Committee and the IPMS-Hellas Executive Committee.
C2.      The Judges' Committee members act under the standard procedures laid down by the Organising Committee. Each judge shall award marks, independently of the others, using a Rating Scale from 0 to 100. Models shall be rated and awarded by the judges based on their total score (Average / MO).
C3.      The Judges' Committee will have the morning of Saturday, October 3rd 2015 to judge and provide the results to the OC until 12:00. After the expiry of this deadline none of the judges are entitled to change their assessment or approach the exhibits for further evaluation. On the morning of Sunday, October 4th 2015 between the hours of 10.00-12.00 it shall be possible for participants to contact members of the Judges' Committee for discussion, answering of questions and advice on their models.
C4.      The Judges' Committee decisions for the 34th competition, following the completion of the Judges' Committee work, shall be announced on Saturday October 3rd 2015 (in the afternoon) and are final and irrevocable.
C5.      Objections on matters concerning the competition shall be accepted only for serious misconduct and breach of rules and shall be immediately dealt with by the Organising Committee and the IPMS-Hellas Executive Committee.
C6.      For a model to be eligible for a competition award it must satisfy at least the following conditions:
C6.1    Its main components must be symmetrically attached, clear parts (if present) must be properly and cleanly glued, joints must be properly filled (where required), it must be painted in a scheme appropriate for the subject and the markings must be correctly placed.
C6.2    Standard "E" Class
In addition to the conditions stated for Class "N", any detail removed during filling and sanding must be restored (if possible), special attention must have been given to masking and demarcation lines in the application of the colour scheme, the decal film must have been suppressed or eliminated. Weathering is optional. Of course a model's authentic appearance is rewarded. A model's originality is also rewarded appropriately.
C6.3    Master "Π" Class
In addition to the conditions stated for Class "E" knowledge of the overall appearance of the prototype shall be evaluated based on the presentation of the model and its respective details, enhancements and/or conversions.
C7.      For each class of every category gold, silver and bronze awards are awarded (with no limit of their number) and if warranted by the quality and number of entries commendations are also awarded. For the awards the minimum score required is the following: for gold 90 points average (M.O.), for silver 89 points (M.O) and for bronze 70 points (M.O).
C8.      Special awards
C8.1    The Judges' Committee shall award the following special awards:
C8.1.a   Regardless of category: Best Greek Aircraft, Military, Naval and Civilian entry as well as an Award for the Best of the Show (acc. to par. C8.1c below).
C8.1.b   In each category: Award for the best exhibit in the category ("Best Category"), i.e.: Best Aircraft, Best Military Model, Best Naval model, Best Civilian model, Best figure and Best Fantasy /Miscellaneous and Best Diorama (regardless of category).
C8.1.c    Regardless of category: Best of the Show award, this shall be selected by a special vote among the Best Category awards selected by the Judges:
C8.2    Special Interest Groups (SIGs) special awards, regardless of category:
  • Award for the Best "200 years since the end of the Napoleonic Wars" SIG exhibit.
  • Award for the Best "75 years since the great battles of 1940" SIG exhibit.
  • Award for the Best "70 years since the end of the WWII" SIG exhibit.
  • A ward for the Best "Vietnam War (59 years from its beginning, 40 years from its ending)" SIG exhibit.
C8.3    Special prizes may be awarded by sponsors, guests clubs etc, at their absolute responsibility as to the choice of models and the type of award. The Organising Committee must be informed of these awards no later than Saturday 3rd October 2015 at 16.00, via a special form that shall be available for this purpose, so that they may be included in the program in time for the awards ceremony.
 
D.     Various
D1.      The Organising Committee reserves the right to dispose of gifts donated by the sponsor's according to its own judgement. The prize draws and the lottery will be held on Sunday 4th October 2015 at 12:00.
D2.      The Organising Committee reserves the right to modify the above articles according to its own judgement and if the situation demands this.
D3.      Simultaneously and at the same venue as the 34th I.P.M.S. - Hellas National Modelling Expo and Competition the following shall take place:
D3.1    The 16th Athens Show by the Athens STAR Club. For this reason the rules concerning figures have been altered accordingly. Modellers exhibiting models of figures (all types) shall participate in STAR Club show (mandatorily) and correspondingly all other models shall participate in the I.P.M.S. - Hellas Expo. For I.P.M.S. - Hellas members all membership privileges apply (free participation). The relevant arrangements shall be made when entries are submitted.
D3.2    The 3rd “Paintathlon” Armies painting competition regarding Fantasy models (46th Category above). Relevant instructions – rules shall be announced separately.
D4.      Participation in the competition implies the full knowledge and acceptance of all of the above exhibition - competition terms and rules.
 
D5.      General Operational Rules for the Exhibition
D5.1    The exhibition area during the competition, is the absolute responsibility of the Organizing Committee, whose members retain the right to remove from the halls any person not conforming to the operational rules (which for this purpose shall be posted in a visible location at the exhibition entrance), does not comply with their instructions and finally does not maintain a correct and courteous behaviour
D5.2    Photography and video recording of the exhibits is permitted. For the safety of exhibits, photographers should not approach very close to exhibits, compulsorily wear any camera wrist/neck straps and not have any other loose hanging straps or objects. The use of a tripod is permitted only following the notification of the Organizing Committee's responsible person.
D5.3    It is forbidden for visitors and exhibitors to touch any exhibits for the duration of the expo. The same applies for the judges, with the exception of the period during which the judging takes place (morning of Saturday, October 3rd 2015) and only while wearing special gloves. Anyone wishing to correct something on an exhibit or make a suggestion about the position of the exhibit may do so only by contacting the members of the Organizing Committee.
D5.4    Within the exhibition halls of exhibits, the following are strictly prohibited:
  • Smoking
  • The carrying and consumption coffee, soft drinks etc.
  • The carrying of pets.
  • The carrying of bulky items which at the discretion of the Organising Committee are dangerous for the safety of
D5.5    It is prohibited for anyone to lean on the exhibition tables and place personal belongings on them.
D5.6    A visitor's presence in the competition halls implies the knowledge, full acceptance and conformity to all of the above rules.
 
For the Executive Committee and the Organising Committee
of the 34th I.P.M.S. Hellas Expo and competition
The Executive Committee Chairman
Stavros Soulis (IPMS 228)

34th I.P.M.S. -Hellas National modelling Expo and competition.

Hockey Olympic Complex

(Former Western Air Terminal Hellinikon - entry via Poseidonos Av.)

1 - 4 OCTOBER 2015

 

Special themes - Tributes: 

200 years since the end of the Napoleonic Wars

75 years since the great battles of 1940

70 years since the end of the WWII

Vietnam War (50 years from its beginning, 40 years from its ending)

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